INVENTORY MANAGEMENT

Inventory Management Documentation – MC Vendor Hub
This document explains how Inventory Management works in MC Vendor Hub, covering stock transfers, branch-level operations, and staff allocations.
1. Overview
Inventory management in MC Vendor Hub ensures that all goods are properly tracked from the Main Store to Branches, and finally to Staff who use or deliver them. This helps avoid stock mismatches and gives full visibility of where each item is.
2. Inventory Flow
        2.1. Main Store -> Branch Store
               > Stock is transferred from the Head Office (Main Store) to Branches.
               > Each transfer is recorded as a Stock Transfer Entry.
               > Stock reduces in the Main Store and increases in the receiving Branch Store.
        2.2. Branch Store -> Staff Allocation
               > Branch managers allocate stock to staff (salespersons, delivery staff, etc.).
               > Each staff member is treated as a sub-location in the system.
               > Stock reduces in the Branch Store and increases in Staff’s virtual stock.
        2.3. Staff -> Sales or Returns
               > Staff use stock for delivery or sales.
               > If stock is consumed/sold, it is marked in the system.
               > If stock remains unused, it is returned back to the Branch.
3. Modules in Inventory
        3.1 Stock Transfer
               > Used when goods move from Main Store -> Branch or Branch -> Branch.
               > Required fields:
                        * Source Location (Main/Branch)
                        * Destination Location (Branch)
                        * Item Name & Quantity
                        * Transfer Date & Reference No.
        3.2 Stock Allocation
                 > Used when stock is allocated from Branch -> Staff.
                 > Required fields:
                           * Source Branch
                           * Staff Name (treated as sub-location)
                           * Item Name & Quantity
                           * Allocation Date
        3.3 Goods Received Note (GRN)
                  > Generated when Branch or Staff confirms receipt of goods.
                  > Prevents stock mismatch.
        3.4 Stock Return
                  > Used when staff return unused stock to Branch.
                  > Ensures balance stock is correctly updated.
        3.5 Stock Reports
                  > Main Reports:
                          * Stock Summary (Item-wise available stock across all stores)
                          * Stock Movement Report (Inward/Outward/Transfers)
                          * Staff Allocation Report
                          * Branch-wise Stock Report
4. Example Flow
       Case: 100 mobiles purchased into Main Store.
              4.1 Main Store -> Branch 1 Transfer
                      * 50 mobiles sent to Branch 1.
                      * Main Store = 50, Branch 1 = 50.
              4.2 Branch 1 -> Staff A Allocation
                      * Staff A gets 10 mobiles.
                      * Branch 1 = 40, Staff A = 10.
              4.3 Staff A Sales/Return
                      * Staff A sells 8 mobiles, returns 2.
                      * Staff A = 0, Branch 1 = 42.
5. Benefits
           > Clear visibility of stock at all levels (Main, Branch, Staff).
           > Reduces mismatches and unauthorized stock usage.
           > Helps with auditing and accountability.
           > Easy to generate branch-wise and staff-wise reports.
 With this structured approach, MC Vendor Hub Inventory ensures smooth stock management from procurement to consumption.